Payments to Short Term Visitors

Requirements for payment of honoraria to short term visitors

The Comptroller's Office needs a minimum of 30 days advanced notice to generate honorarium payments.

US Citizens or Permanent Residents

Invitation letter defining financial arrangements (copies to Human Resources, J. Hansen, T. Gaspari, S. Tozzi)
Social Security Number
Completed IRS W-9 Form
Requisition for Payment to Faculty, Staff, Members or Visitors form and W-9 should be sent to Accounts Payable for payment

Non-US Resident Aliens

Honoraria payments for work performed and/or presented within the United States:

Invitation letter defining financial arrangements (copies to Human Resources, J. Hansen, T. Gaspari, S. Tozzi)
Visa clearance from Jennifer Hansen for non-US resident aliens
Social Security Number or ITIN
Email Comptroller's Office (compoff@ias.edu) for appointment to complete appropriate tax forms

Honoraria payments for work performed outside the United States:

Invitation letter defining financial arrangements (copies to Human Resources, J. Hansen, T. Gaspari, S. Tozzi)
Requisition for Payment to Faculty, Staff, Members or Visitors form should be sent to Accounts Payable for payment

Payments being made to reimburse for travel expenses and/or per diem for meals:

Invitation letter defining financial arrangements (copies to Human Resources, J. Hansen, T. Gaspari, S. Tozzi)
Visa clearance from Jennifer Hansen for non-US resident aliens
Completed Request for Travel Reimbursement form with account number submitted to Accounts Payable
- If travel is being reimbursed, original receipts must be attached to the reimbursement form

Payments being made for housing accommodations at IAS during visit:

Invitation letter defining financial arrangements (copies to Human Resources, J. Hansen, T. Gaspari, S. Tozzi)
Visa clearance from Jennifer Hansen for non-US resident aliens
IAS account number must be provided with housing apartment request