Job Postings
Position Summary
The Academic Assistant is responsible for providing administrative assistance and clerical support to the School Administrative Officer, Faculty, Members, and Visitors.
Essential Job Duties
Faculty Support, Workshops, and Seminars (50%)
- Provides administrative assistance and clerical support for 3 permanent faculty members.
- Prepares letters of recommendation in LaTeX, tracks the deadlines, and issues reminders.
- Organizes weekly seminars lead by assigned faculty.
- Coordinates short-term visits for corresponding seminar speakers.
- Coordinates short-term visits for faculty collaborators.
- Collaborates with the Program Manager to plan workshops and conferences for assigned faculty.
- Assists with monitoring deadlines and compiling data for faculty grant reports.
- Assists with monitoring deadlines and meeting specifications for journals and other publishers.
Member Support (30%)
- Drafts, sends, tracks, and files new Member offer letters.
- Guides new Members through the onboarding process.
- Turns over Member offices and submits facilities requests as necessary.
- Schedules and facilitates Member check-in meetings.
- Writes and sends annual funding and travel letters.
- Coordinates short-term visits for approved Member collaborators.
- Processes Member reimbursements.
- Sends and answers questions about departure instructions.
School Projects (10%)
- Creates reports and assists with data management.
All Other Duties as Assigned by the Administrative Officer (10%)
Minimum Qualifications
- Associate’s degree or equivalent experience
- Experience working in an office environment
- Strong written and verbal communication skills
- Excellent interpersonal skills, as well as the ability to work cooperatively in a team environment
- Ability to maintain confidentiality
- Proficiency in standard office software including G-Suite and Microsoft Word and Excel
- Ability to type at least 40 words per minute
- Ability to learn new technologies
Preferred Qualifications
- Bachelor’s Degree
- Experience working in higher education
- Knowledge of Drupal
- Knowledge of LaTeX
Supervisory Responsibilities
N/A
Working Conditions
Standard office environment; 6-7 hours per day at a computer.
The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.
To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
We offer a competitive salary and benefits package which includes partially Institute paid health, vision and dental insurance, an excellent retirement plan, and a generous paid time off program. For consideration please apply with a cover letter and resume using this link:
Diversity, Equity & Inclusion Statement
At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.” We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued. We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole. We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.
Position Summary
Reporting to the School Administrative Officer, the incumbent will be responsible for providing administrative and clerical support to Professor Alondra Nelson as well as the School Administrative Officer.
Position Duties and Responsibilities
Provide broad administrative support to the Harold F. Linder Professor (90%)
Provide executive assistant support to faculty member. Tasks include:
- Maintain faculty member’s calendar, including making appointments and prioritizing the most time-sensitive matters.
- Serve as liaison with outside organizations and institutions to arrange speaking and other engagements, including any needed preparatory work such as itineraries, agendas, correspondence, expense reports, and communications.
- Make travel and accommodation arrangements.
- Prepare detailed domestic and international travel dossiers including but not limited to itineraries, travel, accommodations, and guest bios.
- Establish, maintain, process, and update files, records, and other documents. Prepare and distribute reports, as needed.
- Process expense reports and reimbursement/payment requests.
- Draft and edit memos, letters, and correspondence; assisting in the preparation of materials for presentations.
- Proofread manuscripts to ensure a quality end-product. Work with internal departments to coordinate all aspects of committee service and other IAS activities.
- Arrange on-campus meetings and workshops; reserve and prepare set-up of meeting rooms; prepare and distribute meeting agendas; facilitate visits of short-term researchers and guests.
All other duties as assigned by the School Administrative Officer, in coordination with the Faculty (10%)
- Work with other departments and operating units to address day-to-day administrative and operational matters, and provide back-up support to other administrative personnel, as needed, to contribute to the efficiency and effectiveness of School operations.
- Occasional proofreading of School and Institute materials.
Skills and Abilities
- Strong interpersonal skills; ability to interact with high-level executives and high-profile individuals as well as work cooperatively in a team environment
- Strong organizational and time management skills
- Ability to maintain confidentiality and exercise discretion
- Ability to work independently, completing tasks accurately, with attention to detail, and in a timely manner
- Excellent written, verbal communication, editing, and proofreading skills
- Strong computer skills, including knowledge of Microsoft Office Suite and Google Suite, including word-processing, presentation, and spreadsheet
- Basic web content editing skills (Drupal, Wordpress)
- Familiarity with Zoom, Slack, Doodle, Dropbox and other administrative applications
- Proficiency in Adobe Suite applications and InDesign
Education, Experience and Knowledge
- Associate’s degree required, Bachelor’s degree preferred
- Minimum two years administrative experience required
- Prior experience in an academic setting preferred
Working Conditions
- Must be able to remain in a stationary position for prolonged periods of time.
The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.
To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
We offer a competitive salary and benefits package. For consideration please apply with a cover letter and resume using this link:
At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.” We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued. We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole. We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.
This position is based on a beautiful academic campus in Princeton. The Institute for Advanced Study is one of the world's leading centers for curiosity-driven basic research. Scholars come from all parts of the world to focus on their research and scholarly work.
The bar is located in the newest building on campus, Rubenstein Commons and is not open to the public. The enables our community to gather and enjoy the company of their colleagues in a cozy bar/common area.
The bartender is responsible for operating and maintaining the bar area; taking and fulfilling food and drink orders and providing a welcoming atmosphere for all.
Hours: Wednesday, Thursday and Friday from 4:30-9:30 p.m.
Position Duties and Responsibilities
- Receive food and beverage orders from patrons or wait staff.
- Mix and serve alcoholic and non-alcoholic drinks for patrons of bar following standard recipes. Mixes ingredients such as liquor, soda, water, sugar and bitters, to prepare cocktails and other drinks. Serve wine and bottled beer.
- Provide bar snacks to all patrons.
- Deliver food to patrons, clear tables, place dishes and silverware in the sanitizing sink.
- Handle point of sale system.
- Order or requisition liquors, other beverages and supplies.
- Ensure full stock of bar items in supply area.
- Prepare garnishments for cocktails.
- Wash and sterilize glassware and sinks.
- Clean bar area.
- Secure all alcohol at closing.
All other duties as assigned by the Catering Supervisor/Dining Room Manager (10%)
We Offer:
- Competitive pay
- A positive work environment
- Weekends off
You are:
- Experienced in bartending
- Passionate about providing superior hospitality
- Professional, enthusiastic, eager to learn
- A team player with a strong work ethic
- Clean and organized
The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.
To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
The Institute for Advanced Study has served as one of the leading independent centers for theoretical research and intellectual inquiry since its establishment in 1930, advancing the frontiers of knowledge across the sciences and humanities.
Qualifications
- High School education or equivalent vocational training
- TIPS Certification or ServSafe Alcohol Certification
- Two years of bartending experience
- Familiarity with proper sanitation regulations
- Ability to perform duties with attention to detail, speed, accuracy, follow through and cooperativeness
- Ability to follow directions
- Ability to adapt to meet priority changes of workflow or requirements
Position Summary
Founded in 1930, the Institute for Advanced Study (IAS) is one of the world’s leading centers for basic research, serving as a model for independent inquiry and academic freedom worldwide.
Reporting to the Director of Development Operations, the Development Data and Prospect Research Manager provides critical support for revenue generation at the Institute by efficiently collecting, entering, and reporting on fundraising data; optimizing the use of fundraising systems; providing data-driven insights and analysis; and identifying, evaluating, and reporting on existing and potential sources of philanthropic support to advance IAS priorities. This position requires a flexible blend of quantitative and qualitative research and communication skills.
Position Duties and Responsibilities
Prospect identification, assessment, and research (40%)
- Compile and analyze data from a broad range of sources in order to apply a standardized assessment of the philanthropic capacity and interests of key donors and prospects.
- Both proactively and in response to requests from the Chief Development Officer and other Development colleagues, prepare confidential and thoroughly researched profiles, reports, and briefings tailored creatively and thoughtfully to the needs of a variety of audiences, including prospect managers, the Institute Director, and Board of Trustees.
- Collaborate with Development colleagues in the compilation of donor lists for appeals, stewardship material, and other regular and ad-hoc reports and communications, including stewardship reports, invitation lists for events, and the annual report.
- Assist appropriate members of the IAS community in proper due diligence on current and potential donors, ensuring that all gifts accepted by IAS reflect favorably on the Institute.
- Ensure key prospect data is collected and accurately entered into the database.
- Proactively identify new funding opportunities for annual giving, planned giving, and major gifts, in alignment with the evolving priorities of IAS.
- Identify and track key relationships between the existing IAS community and prospective new sources of support.
- Collaborate with prospect managers to optimize prospect pipelines by providing appropriate analysis and actionable support to inform prospect strategies, including participating in regular prospect strategy meeting with key stakeholders.
- Track the development of the donor relationship through a standardized solicitation cycle, ensuring that prospect information recorded in the database is consistent and in alignment with Development policies.
- Work with the Director of Development Operations to refine and communicate systems, policies, and procedures for efficiently tracking donors and prospects.
Gift and data entry (25%)
- Ensure that the entry of gifts and other critical fundraising data is complete, consistent, organized, and aligned with industry best practices to support donor relations, facilitate queries and reporting, and enable strategic internal decision-making.
- Create and maintain accurate constituent records, including biographical information, contact information, interactions with IAS, media, notes, event attendance, and other attributes.
- Provide technical support to all users of the database and serve as the primary point of contact for donor questions related to gifts, acknowledgments, email preferences, and other day-to-day donor needs.
Reporting, analysis, and management of database and other development systems (25%)
- Produce regular gift, pledge, and reconciliation reports, donor lists, and other ad hoc reports as needed.
- Assist in designing audits and lead clean-up projects to maintain integrity of all data in Raiser’s Edge, MailChimp, and other critical Development platforms.
- Identify and recommend upgrades, new or revised business rules and procedures, and data migration projects, and assist ITG team in managing implementation as needed.
- Coordinate with Director of Development Operations to identify and assess opportunities and trends in IAS fundraising data, providing actionable data-driven insights to enhance fundraising strategies.
- Coordinate with Director of Development Operations to design, implement, and revise data visualizations to present complex information and analysis in a clear and concise manner suitable to a variety of stakeholders.
Subject matter expertise, professional development, and other responsibilities as assigned (10%)
- Via courses, webinars, and professional conferences, stay abreast of all developments in industry best practices, tools, subscriptions, and emerging conversations related to gift recording, database management, and prospect research, particularly related to IRS charitable giving guidelines, ethical intelligence-gathering techniques, the protection of donor privacy, and fundraising data analysis.
- Other duties and responsibilities as assigned.
Qualifications
- Superior quantitative analysis and strategic thinking skills. Ability to quickly dissect complex problems and design and execute efficient solutions.
- Exceptional presentation skills, both written and oral. Adept at describing data clearly and concisely in both visual and narrative form, using a variety of platforms to meet the needs of a wide range of audiences.
- Customer service orientation with the ability to forge productive relationships throughout the department and across the Institute, fostering teamwork and collaboration to achieve collective goals.
- Experience prioritizing multiple projects simultaneously and meeting tight deadlines with flexibility, attention to detail, and grace under pressure.
- Knowledge of best practices in fundraising and prospect research, with the ability to recommend new systems in response to a rapidly changing field.
- Ability to maintain strict confidentiality and handle sensitive information and material in a discrete manner.
- Highly proficient in Excel or other tools for data manipulation and analysis. Exceptional proficiency with other standard office technology, including database management software and other Microsoft Office platforms.
- Experience in Raiser’s Edge preferred.
- Experience with data visualization tools such as PowerBI, Tableau, or Qlik preferred.
- Prior experience in prospect research and associated tools and platforms preferred.
Supervisory Responsibilities
- None
Education, Experience, and Knowledge
- Bachelor’s degree or at least five years of equivalent experience required.
The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.
To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
We offer a competitive salary and benefits package. For consideration please apply with a cover letter and resume using this link:
https://recruiting.paylocity.com/recruiting/jobs/Details/2503647/Instit…
At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.” We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued. We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole. We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.
Position Summary
Events at the Institute are diverse in scope, size, and complexity and include but are not limited to interdisciplinary conferences, high-profile public programming, donor cultivation and fundraising engagements, and parties and activities geared towards fostering community life for scholars and their families. The Events Assistant Manager reporting to the Events Manager will contribute to the logistical operations of an events portfolio of over 175 events per year.
Essential Job Duties
Plan, organize, and support a portfolio of annual events (50%)
- Serve as key support in managing logistical aspects for an annual portfolio of campus events. This includes scheduling, organizing, and providing oversight for the production of the annual campus events program and other Institute special events. Audiences for these events range from small, intimate groups to larger community-wide activities involving 350+ people.
- Provide planning and production support for the Director’s initiatives and special programming.
- Support operating goals and objectives; recommend, implement, and administer methods and procedures to streamline event-related operations.
- Oversee the selection and management of vendors and freelance help to secure the best available resources for the portfolio of events; monitor quality and cost efficiencies.
- Track event finances, coordinate vendor invoice payments, and maintain departmental event budgets.
- Facilitate special projects as assigned by the Director of Events.
- Supervise temporary on-site events staff.
- Staff events, as needed.
Provide support for the Institute School conferences, workshops, and events (25%)
- Support the Events office in organizing and implementing the logistics as requested by the School Administrative Officers and Faculty. This includes logistical planning, maintaining events planning documents, and coordinating speaker, visitor, and participant logistics.
- Manage housing requests submitted through the events request form; coordinate on-campus and off-campus accommodations.
- Staff conferences, as needed.
Manage campus requests for housing, Dining Services catering, and outside catering for School administration and for central administration (25%)
- Serve as the Events Team liaison with Dining Services to communicate catering requests, coordinate logistics, and partner with the Dining Services colleagues to ensure the success of the event.
- Make outside catering arrangements as needed. In partnership with the Events Team colleagues, build and maintain a list of vendors who meet the needs and goals of the Institute.
All other duties and responsibilities, as assigned by the Events Manager (5%)
Minimum Qualifications
Minimum of 3 years of events or program/project management experience
Proven expertise interacting with senior leadership, multiple organizers, and committees
Demonstrably strong communication skills, both spoken and written, with a commitment to clarity, accuracy, and consistency and the ability to self-edit
- Proven management and leadership skills as well as a strong teamwork ethic
- Highly motivated and positive attitude
- Expert project-management and decision-making skills; ability to prioritize under pressure handle multiple requests calmly, efficiently, effectively
- Resourceful and confident problem solver with calm, reasoned approach to solutions
- Excellent computer skills: familiar with Google, Microsoft and Apple applications, Microsoft Office suite
Strong administrative, organization and computer skills required, as is the ability to work cooperatively with several internal and external constituents while maintaining a strong customer service orientation
Fluent proficiency in the latest versions of Microsoft Word, Excel, and PowerPoint; experience using databases
Preferred Qualifications
- Bachelor’s degree
- Five or more years of experience in events or program/project management
Working Conditions
Ability to work evening and weekends
Ability to lift up to 50 pounds
The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.
To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions
We offer a competitive salary and benefits package. For consideration please apply with a cover letter and resume using this link:
At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.” We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued. We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole. We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.
Position Summary
Leads trouble-shooting and repair efforts on residential and commercial grade geothermal water source heating, ventilating, air conditioning, and refrigeration (HVACR) systems and multi-zone systems that incorporate pneumatic, electronic, and/or programmable logic controls. Creates drawings or plans for HVAC modifications, and leads the installation of components that require controls programming and linkage to the building automation system (BAS).
Essential Job Duties
- Leads lower level HVACR technicians in troubleshooting, diagnosis, and repair of residential and commercial air conditioning and multi-zone heating and cooling systems that incorporate pneumatic, digital, and building automation system (BAS).
- Develops heating, ventilating, air conditioning, and refrigeration (HVACR) system modification plans and estimates jobs for remodel activities.
- Creates preventive maintenance checklists for all related equipment.
- Interprets as-built building blueprints and recommends system modifications for remodel projects in accordance with applicable regulations.
- Researches and selects materials for HVACR systems installation, repair, and maintenance.
- Ensures proper care in the use and maintenance of equipment and supplies; promotes continuous improvement of workplace safety and environmental practices.
- Performs miscellaneous job-related duties as assigned.
All other duties as assigned by the Maintenance Supervisor (10%)
Minimum Qualifications
- High school diploma or GED; at least 5 years of journeyman-level trade experience directly related to the duties and responsibilities specified.
- Possession of a current NJ EPA Refrigerant Certification.
- Thorough knowledge of commercial-grade geothermal water source heat pumps.
Preferred Qualifications
- Strong knowledge of HVACR installation, troubleshooting, repair and maintenance.
- Skill in the use of computers, preferably in a PC, Windows-based operating environment.
- Ability to use hand and power tools applicable to trade.
- Ability to lead and train staff.
- Ability to develop heating, ventilating, and air conditioning system modification plans.
- Ability to read, understand, follow, and enforce safety procedures.
- Ability to read schematics and blueprints and/or technical manuals.
- Documents and tracks preventive maintenance activities.
- Knowledge of mechanical systems, building materials, and emergency maintenance.
- Detailed knowledge of HVAC systems that incorporate digital control systems and are linked to a multi-building, computer-based building automation system (BAS).
Supervisory Responsibilities
None
Working Conditions
- Work involves almost constant exposure to unusual elements, such as extreme temperatures, chemicals, dirt, dust, fumes, smoke, and/or loud noises.
- Considerable physical activity. Requires heavy physical work; heavy lifting, pushing, or pulling required of objects up to 50 pounds. Physical work is a primary part (more than 70%) of job.
- Work environment involves exposure to potentially dangerous materials and situations that require following extensive safety precautions and may include the use of protective equipment.
The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.
To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
We offer a competitive salary and benefits package. For consideration please apply with a cover letter and resume using this link: https://recruiting.paylocity.com/recruiting/jobs/Details/2237043/Institute-for-Advanced-Study/Master-HVACR-Technician
At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.” We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued. We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole. We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.
Position Summary
Reporting to the IT Manager, Software Engineering and working with administrative and technical staff, will develop, modify and maintain the Institute’s custom web-based and CLI-based software applications and public websites.
Essential Job Duties
Build, maintain and monitor custom web and CLI software applications. (60%)
- Under the guidance of the IT Manager, develop and integrate software systems in support of the Institute’s initiatives
- Employ proper change management and software development lifecycle techniques
- Work with peers and end users to develop requirements and provide support for software systems
Build, maintain and monitor public websites. (30%)
- Work with Institute stakeholders and outside partners to develop and maintain the Institute’s web presence.
- Conduct routine testing and assessments of existing sites and their functionality
- Support IAS content contributors in their use of these sites
All other duties and responsibilities, as assigned by the IT Manager, Software Engineering (10%)
Minimum Qualifications
- BA or BS Degree in Computer Science, Information Technology or a related field
- Proficiency in an object-oriented programming language
- Demonstrates an ability to learn new technologies
- Shows interest and aptitude in building software systems and tools
- Strong communication skills - both verbal and written
Supervisory Responsibilities
- None
Working Conditions
- Must be able to remain in a stationary position for prolonged periods of time.
The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.
To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
We offer a competitive salary and benefits package. For consideration please apply with a cover letter and resume using this link:
At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.” We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued. We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole. We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.