Scholar Handbook

Once you have unpacked and settled into your apartment, please contact your School Administrative Officer. The Administrative Officer may review School policies and answer any questions concerning your appointment. The following is a list of the School Administrative Officers along with their contact information:

Historical Studies          Janet Yoon                          1-609-734-8300            Fuld 306

Mathematics                Nicole Maldonado               1-609-734-8116            Simonyi 117

Natural Sciences           Michelle Sage                     1-609-734-8119            Bloomberg 102

Social Science               Miriam Harris                     1-609-734-8250            West 307

Members being paid directly by the Institute must have an appointment with the Comptroller’s Office to enroll in the monthly payroll. This includes health insurance and childcare subsidy payments.

All payroll appointments will be held via Zoom. Appointments are available Monday through Wednesday and should be scheduled using the Appointment Plus scheduler (www.ias.edu/appointments).

The monthly Institute payments must be directly deposited into a US bank account. You may use an existing US account or open a new one locally. If you need to open an account you should do so prior to your payroll appointment. Many Members choose PNC Bank, located at 76 Nassau Street and Palmer Square in Princeton.

If you are not a US citizen or a US permanent resident, it is important that you contact Jennifer Hansen (ext. 8206) in Visitor and Visa Services as soon as possible after your arrival to provide copies of your passport and immigration documents.

The Institute requires that all incoming scholars have health insurance coverage for themselves and all eligible dependents who accompany them. If you elected to enroll in one of the health insurance plans offered through the Institute, you must schedule an appointment with the Human Resources Office as soon as possible after your arrival to complete your insurance application forms. Please contact Cindy Pearce (ext. 4436) to schedule an appointment.

In recent years the Princeton area experienced a number of major storms that resulted in power failures in town and on campus, as well as travel difficulties for several days. The Institute was able to help a number of families in our community during the storms and would like to be able to do so - as far as we are able - in the future. Of course, our resources are limited and we cannot guarantee that we will be able to help. However, to assist us in planning for similar events in the future, we invite Members and Visitors to inform us now, in advance of an emergency, if any member of the family living in housing has a need for special attention should there be a power or weather emergency on campus. An example is someone with limitations regarding their mobility. Information can be sent to mbrsvcs@ias.edu. Someone from the Institute administration will be in contact with you to discuss your particular needs, challenges, and options.

There are three campus and housing exchanges: 734, 951, and 279. If the telephone you are calling is on campus and begins with one of these three exchanges, you may reach your party by dialing the last four digits of the phone number only. To place a call off campus, you must first dial 9 to get an outside line except when making an emergency 911 call.

Fire, Medical, Police Emergency - 911

Princeton Police Non-emergency - 1-609-921-2100

Penn Medicine Princeton Health Center - 1-609-853-7000

Critical Maintenance Problem or Public Safety Officer - 1-609-947-5940

Routine Maintenance Problem - Office and housing maintenance requests are processed online through SchoolDude at www.ias.edu/maint-request. Submittal Password is IAS.

• Obtain key packet envelopes upon arrival
• Send and collect fax transmittals
• Purchase postage stamps
• Lost and found

• Press 9 for an outside line, then 1 plus the three-digit area code, then the seven-digit number for local and long-distance calls.
• For international calls, press 9 for an outside line, then 0-1-1, country code, city code, and number.
• To call other offices and apartments on campus, simply dial the last four digits of the seven-digit number.

• Press 8-0-1-0 or the Message button to access voice mail. Listen for instructions.
• At prompt requesting mailbox, enter your extension (last four digits of your telephone number) then press #.
• At the next prompt requesting password, again enter your extension (the default password) then press #.
• To play the message, press 2. To delete the message, press 7-6. To go to the next message, press 6.
• To access your messages from another location, call 1-609-734-8010, then follow the above directions.

• Press 8-0-1-0 or the Message button to access voice mail. Log on by following the above directions. Press 8-2 to record greetings.
• Press 1 for external greeting or press 2 for internal greeting (press 3 for temporary greeting).
• Press 5 to record, wait for tone, then record.
• Press # to end recording. Press 4 to exit.

• Via e-mail, address message to telephone@ias.edu.
• Via telephone, dial ext. 8009.
• Via interoffice mail - address interoffice envelope to Receptionist.

Littlebrook Elementary School

Grades: Kindergarten through 5th

Ages:                5 - 10

Address:           39 Magnolia Lane, Princeton, NJ 08540

Telephone:       1-609-806-4250

Principal:          Mr. Luis Ramirez

Registrar:          Ms. Laurie Oneto

Princeton Middle School

Grades: 6th through 8th

Ages:                11 - 13

Address:           217 Walnut Lane, Princeton, NJ 08540

Telephone:       1-609-806-4270

Principal:          Mr. Jason Burr

Registrar:          Ms. Laurie Oneto

Princeton High School

Grades: 9th through 12th

Ages:                14 - 18

Address:           151 Moore Street, Princeton, NJ 08540

Telephone:       1-609-806-4280

Principal:          Ms. Cecilia Birge

Registrar:          Ms. Lori Scala

Princeton Public Schools School Year Calendar

Nonimmigrants are requested to contact Jennifer Hansen (ext. 8206) as soon as possible after arrival to provide the following documents based on immigration status:

• J-1 Scholars

  • Passport

  • DS-2019 Certificate of Eligibility for J-1 Exchange Visitor Status

• F-1 Scholars
  • Passport
  • I-20 Certificate of Eligibility for Nonimmigrant F-1 Student Status
  • Employment Authorization Document
• H-1B Scholars
  • Passport
  • I-797 Approval Notice

Spouses and partners of Institute Members are invited to join English Conversation Groups to enhance English speaking skills. These groups are open to adults only and free of charge. Individuals of all levels are encouraged to participate. Groups currently available include:

• AMIAS English Conversation at Harry Bar in the Simons Hall, contact: Josh Horowitz

• The Friends of the Davis International Center at Princeton University (https://davisic.princeton.edu/learning-english), contact: Melanie Lawrence.

• Princeton Public Library www.princetonlibrary.org/ppl-events/attend/englishconversation

Please note: It is your responsibility to maintain a valid and continuous immigration status and to comply with the regulations of the Exchange Visitor Program.

Initial Registration Requirement: All J-1 Exchange Visitors must report to the Office of Visitor and Visa Services within 30 days of the start date on the Form DS-2019. It is recommended to report in shortly after campus arrival.

Employment Restrictions: J-1 Exchange Visitors should not engage in any unauthorized employment. J-1 visitors are only authorized to participate in the employment specifically authorized on their Form DS-2019. All Exchange Visitors should contact the Office of Visitor and Visa Services prior to accepting employment not covered by the Form DS-2019.

Occasional Lectures or Consultations: J-1 Exchange Visitors may participate in occasional lectures and short-term consultations while visiting other academic or research institutions. Such lectures and consultations should not interfere with your Institute appointment and you must obtain written authorization from the Office of Visitor and Visa Services prior to undertaking such activities.

Social Security Number: If you will be receiving funds from a US source, you will need a Social Security Number. If you do not currently have a Social Security Number, you will need to apply in person at a Social Security Administrative Office. The Institute will arrange transportation to the local office and you will be notified of the trip and application requirements after your Institute arrival.

Maintaining Required Health Insurance: All J-1 Exchange Visitors and their J-2 dependents are required to have health insurance coverage with the following minimum benefits [22 CFR 62.14]:

• $100,000 for medical benefits per accident or illness

• $500 deductible per accident or illness

• $50,000 for medical evacuation

• $25,000 for repatriation of remains

• When traveling outside the United States, you must have the following documentation in order to reenter the United States in J-1 status: a valid passport, a valid J-1 visa stamp, and a valid Form DS-2019 with a current travel authorization signature. A J-2 dependent must also have a valid passport, a valid J-2 visa stamp, and a valid Form DS-2019 with a current travel authorization signature to return to the United States in J-2 status following international travel.
• If your J-1 visa stamp is no longer valid, it will be necessary for you to apply at a US embassy or consulate for a new J-1 visa stamp in order to reenter the United States (for exceptions to this see Automatic Visa Revalidation below). This also applies to family members with expired J-2 visa stamps.
• Each time you exit the United States, with the exception of visits to Canada and Mexico or the adjacent islands of the United States (see Automatic Visa Revalidation below), you will surrender your Form I-94 upon departure. When you reenter the US, you will receive a new Form I-94. Please be certain that each new Form I-94 is marked with “J-1” (or “J-2” for dependents) and “D/S”.

• You applied for a new visa and it has not been issued
• You applied for a new visa and were denied
• You have a terminated SEVIS record indicating that you are out of status
• You have been out the United States for more than thirty days
• You are a citizen of one of the following countries: Cuba, Iran, North Korea, Sudan, or Syria

• US government regulations bar an individual from participating in an Exchange Visitor Program as a Professor or Research Scholar if that person was physically present in the United States as a J-1 Exchange Visitor for all or part of the 12-month period immediately preceding the starting date of the new Exchange Visitor Program. The 12-month bar does not apply to an Exchange Visitor who was sponsored in the category of Short-term Scholar or is transferring directly from another institution’s program.
• Additional US government regulations bar an individual from participating in an Exchange Visitor Program as a Professor or Research Scholar if that person was physically present in the United States as a J-1 Exchange Visitor Professor or Research Scholar for all or part of the 24-month period immediately preceding the starting date of the new Exchange Visitor Program.
• The 12- and 24-month bars also apply to J-2 dependents of the J-1 Exchange Visitor.

• The program in which the Exchange Visitor was participating was financed in whole or in part directly or indirectly by the US government or the government of the Exchange Visitor’s nationality or last residence;
• The Exchange Visitor is a national or resident of a country designated as requiring the services of persons engaged in the field of specialized knowledge or skills in which the Exchange Visitor was engaged for the duration of their program (See Exchange Visitor Skills List at: www.federalregister.gov/documents/2009/04/30/E9-9657/2009-revised-exchange-visitor-skills-list;
• The Exchange Visitor entered the United States to receive graduate medical education or training.

• Please Note: You should retain all documentation pertaining to your immigration status in the United States. Such documentation may include current and expired passports; Forms I-20, DS-2019, and I-797; and Employment Authorization Documents. These records are important in establishing your compliance with US immigration laws.
• It is also advisable after your arrival to photocopy the biographical page of your passport, your visa stamp, Form I-94, and the Form DS-2019 and keep them separate from the originals for use in applying for replacements if the originals should be lost or stolen.